Our client is based in Claydon and looking to recruit a Fleet Administrator
Main Duties
Fuel card control – Issuing new, ordering replacements, cancelling lost or leavers, updating fuel card registers.
Fuel reports – Run fuel reports for high drawings, premium fuel drawing.
HGV Maintenance – Updating Maintenance Planner, filing vehicle records, requesting vehicles documents from relevant service provider, filing defect reports, and updating vehicle files weekly / monthly
Driver Records – Updating driver files weekly / monthly including tachographs and logbooks.
Fleet Registers – Updating various registers through excel or internal systems.
Fleet Reports – Analysing various fleet reports and updating internal systems or advising Fleet Management company.
Fines – Actioning PCN’s, NIP’s as and when required through Fleet Management company and actioning payments / recharges as required.
Order Numbers – Providing order to external suppliers.
Telematics – Analysing telematics system and reports for 170+ vehicles. Updating allocations, groups etc.
New / Current Vehicles – Action V5, Tax, driver allocation, adding to various systems, updating Fleet Management company, Internal Payroll and HR departments.
Vehicle Delivery / Collections – Arranging delivery or collection of company vehicles through 3rd party or internally.
Action hire vehicle requests as required through Fleet Management company.
Assist with invoicing queries, day to day data entry and general administrative duties
Assist HGV Manager with adhoc duties as and when required
Accident Management – Assist Fleet Manager / HGV Manager gathering information relating to accidents
Maintain internal records and data bases with up-to-date information.

Core Skills Required
Excellent Microsoft Office computer skills (e.g. Word, Excel, PowerPoint, e-mail)
Good organisational skills. Able to plan, prioritise, and meet tight deadlines, and the ability to deal with pressure in a professional manner
Continuous Improvement – Identify and create new and innovative ways of doing business and drive improvements.
A diligent, conscientious, analytical approach
Able to act on initiative, identify opportunities & proactive in putting forward ideas & solutions
High standard of administration skills
Plan and organise systematically yet flexibly to achieve objectives

Salary c£23,000