Resignation Letter Example | Roamingdesk.com

What’s a resignation letter?

A letter is a formal document that an employee writes to inform their employer that they are resigning. The letter typically includes the following:

  • The employee’s intention to leave the company.
  • The last day of work.
  • Other relevant details.

In addition to providing notice of resignation, a resignation letter may also express appreciation for the opportunity to work for the company, express regret for leaving, and offer to assist in the transition period. Therefore, it is essential to write a resignation letter because it serves as a record of your intent to resign and can help to ensure a smooth and professional departure from the company.

How is a resignation letter written?

When you write a resignation letter, include crucial elements to ensure it is clear, professional, and effective. Here’s a general guide on how to write a resignation letter:

  1. Start with a clear statement of your intent to resign. Begin your letter by stating that you are leaving your position, and give a specific date for your last day of work. Providing dates lets your employer know when they can expect you to go and begin finding a replacement.
  2. Express your gratitude. In the next paragraph, express your appreciation for the opportunities and experiences you gained at the company. Expressing gratitude can help to leave a positive impression on your employer and co-workers and can also help to ensure that you receive a positive reference in the future.
  3. Offer to assist with the transition. In the next paragraph, offer to assist with the transition process to help ensure a smooth handover. Assist with the change could include training your replacement, creating documentation of your work processes, or other relevant tasks.
  4. Keep it professional and concise. Remember that this is a formal document, so keep your tone professional and your language clear and concise. Avoid going into too much detail about your reasons for leaving, and avoid negative comments about the company or your colleagues.
  5. Close with a positive note. End your letter positively, expressing your best wishes for the company and your co-workers. Sign off with your name, job title, and contact information.

Here’s an example of what a resignation letter might look like:

Dear [Manager’s Name],

Im resigning from my position as [Job Title] at [Company Name], effective [Date of Resignation]. I will do everything to ensure a smooth transition, and I am happy to assist in any way I can during this process.

I am writing to express my gratitude for the opportunities and experiences I gained at the company. Working with such a dedicated and professional team has been a pleasure, and I have learned much from my colleagues.

Again, please let me know how I can assist during the transition process, and I wish the company and my co-workers all the best in the future.

Sincerely,

[Your Name] [Your Job Title] [Your Contact Information]

Resignation letter example

Here’s an example of a resignation letter:

[Your Name] [Your Address] [City, State ZIP-Code] [Your Email] [Date]

[Employer’s Name] [Employer’s Address] [City, State ZIP-Code]

Dear [Employer’s Name],

I’ve decided to resign from my position as [Your Job Title] at [Company Name], and my last day of work will be on [Date of Resignation].

I’m privileged for the chance to work with such a great team and for the experiences I gained at the company. I appreciate the support and guidance from my colleagues and superiors, which has contributed significantly to my professional development.

I am committed to ensuring a smooth transition for my replacement and the team, and I will do everything possible to make the handover process as seamless as possible. Please let me know if there is anything else I can do to support the team during the transition period.

Thank you for the chance to work for [Company Name]. I am grateful for the learning experiences and look forward to maintaining positive relationships with my colleagues and the company.

Sincerely,

[Your Name]

Two weeks’ notice example

Here’s an example of a two-weeks notice resignation letter:

[Your Name] [Your Address] [City, State ZIP-Code] [Your Email] [Date]

[Employer’s Name] [Employer’s Address] [City, State ZIP-Code]

Dear [Employer’s Name],

I’m resigning from my position as [Your Job Title] at [Company Name], effective [Date of Resignation, two weeks from the date you wrote this letter].

It is very happy for the chance to work with such a great team and for the experiences I gained at the company. I appreciate the support and guidance from my colleagues and superiors, which has contributed significantly to my professional development.

During the next two weeks, I will work to complete any outstanding projects and ensure that all my responsibilities are to my colleagues. Please advise if there is something else that I can do to support the team during the transition period.

Thank you for the chance to work for [Company Name]. I am grateful for the learning experiences and look forward to maintaining positive relationships with my colleagues and the company.

Sincerely,

[Your Name]

Immediate resignation letter sample

Here is an example of an immediate resignation letter:

[Your Name] [Your Address] [City, State ZIP-Code] [Your Email] [Date]

[Employer’s Name] [Employer’s Address] [City, State ZIP-Code]

Dear [Employer’s Name],

I regret to inform you that, effective immediately, I am leaving my position as [Your Job Title] at [Company Name].

I understand that my departure may cause some inconvenience, and I apologize for any difficulties this may cause. Unfortunately, unforeseen circumstances have arisen that require me to resign immediately.

I will do everything possible to ensure a smooth transition for my colleagues and make myself available for any questions. Is there anything else that I can do to support the team during this transition period?

Thank you for the chance to work for [Company Name]. I have learned a lot while here and am grateful for my colleague’s and superiors’ support and guidance.

Sincerely,

[Your Name]

Nurse resignation letter example

Here’s an example of a nurse’s resignation letter:

[Your Name] [Your Address] [City, State ZIP-Code] [Your Email] [Date]

[Supervisor’s Name] [Supervisor’s Title] [Facility Name] [Facility Address] [City, State ZIP Code]

Dear [Supervisor’s Name],

Im writing to inform you of my resignation as a registered nurse at [Facility Name], effective [Date of Resignation]. I have enjoyed working with the patients, families, and staff at [Facility Name] and appreciate the experiences I have gained here.

I have accepted another position that will provide me with new opportunities and growth, and it is time for me to move forward with my career. I am confident this is the right decision for me, but I am saddened to leave the excellent team at [Facility Name].

Please let me know how I can make this transition as smooth as possible for the team. During my remaining time at [Facility Name], I will work to ensure that all my patients go to another caregiver and that other nurses take over all my responsibilities.

Thank you for the opportunities that [Facility Name] has provided me with, and I am happy for the support and backing I have received from my colleagues and superiors.

Sincerely,

[Your Name]

Teacher resignation letter example

Here is an example of a teacher’s resignation letter:

[Your Name] [Your Address] [City, State ZIP-Code] [Your Email] [Date]

[Principal’s Name] [School Name] [School Address] [City, State ZIP-Code]

Dear [Principal’s Name],

Im writing to inform you of my resignation from my position as a [Subject] teacher at [School Name]. The last day of work will be [Date of Resignation], two weeks from the Date of this letter.

I’m very happy for the chance to work with such an excellent team of educators, parents, and students at [School Name]. The experiences I have gained here have been invaluable, and I am so happy for the support and guidance I have received from my colleagues and superiors.

Moving was a difficult decision for me to make, but it is time for me to move on and explore other opportunities. I am committed to ensuring a smooth transition for my replacement and the team, and I will do everything possible to make the handover process as seamless as possible. Is there anything else that I can do to support the team during the transition period?

Thank you for the chance to work for [School Name]. I am grateful for the learning experiences and look forward to maintaining positive relationships with my colleagues and the school.

Sincerely,

[Your Name]

Conclusion resignation letter

Including a specific “conclusion” section in a resignation letter is not typical. However, you can close your letter with a professional and polite statement summarizing your intention to resign and thanking your employer for the opportunities and experiences you gained while working there. Here is an example:

“Thank you for the chance to work with such a great team and for the support I have received while at the company. I am committed to ensuring a smooth transition for my replacement and the team. I appreciate your understanding and cooperation during this transition period.”

Including your contact information is common if your employer needs to contact you after your departure.

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