Overview

Intergovernmental organisation with small established Head Office located in Edinburgh city centre offering a rare opportunity to join their organisation as an Administration Assistant.

* Part-time, 23 – 30 hours per week, flexible

* Provide support and assistance to the Secretary, Assistant Secretary and Office Manager

* Assist with the management of the property – managing building insurance, H & S matters, organising maintenance and liaising with suppliers

* Assist with managing the relationship with the business tenants

* Assist with the organisation of the Annual Meeting, which is usually held outside Scotland, to provide full Secretariat support

* Organise other meetings, in the UK and overseas – including booking and liaising with venues

* Assist in the collation and formatting of Council and Commission Annual Reports

* Administrative work – typing, electronic filing etc.

* Screening phone calls, reviewing and tracking emails and dealing with administration enquiries

* Maintain stationery supplies and order office furniture

* Log invoices and prepare VAT claims

* Maintain mailing lists, including data entry and validation

* Website maintenance – including uploading papers, adding news and updating calendar

* Excellent written, oral communication and inter-personal skills.

* Computer literate including experience of MS Office and Adobe suite, to edit PDF’s

* Experience / training in proofreading and copy editing beneficial but not essential

* Ability to work under pressure and to tight deadlines

* Good organisational and time management skills

* The ability to work in a team and under own initiative

* Excellent attention to detail with diplomacy and discretion

* Ability to travel abroad for the Annual Meeting and occasional other travel

* Generous benefits package