An exciting opportunity has arisen for an Operations Assistant to join our client, a leading global FMCG company with Brands such as Dove, Knorr, Persil & Magnum, at their prestigious facility in Leeds (will be required to work onsite at least 2 days per week – more days during the first 6 months). This is a full-time temporary role for a period of 12 months, working a 37.5-hour week, paying between £20,000 – £24,000 per annum, pro rata, depending on experience.

This role is to support the teams that work on new product development projects, to deliver consumer preferred innovations for UL globally and ensure that UL's Deodorant category is industry leading.

Role Overview

Management of Coupa for Leeds R&D, including progression of all Coupa orders
Management of DCIW (Data Capture Image Workflow)
Management of Velocity
Management of Easybudget
Proactive resolution of issues with suppliers and UL procurement contacts
Management of office space

Key Responsibilities

Coupa SuperUser for GDC/RDC

Training out Coupa to GDC/RDC as and when needed, advising how to solve any ongoing issues with using the system in a SuperUser role.
Progressing Coupa orders from the seven teams in the GDC/RDC ensuring requisitions have all the correct information. Ensure that each have the appropriate priority and are assigned for approval appropriately.
Tracking progress of requisitions/POs. Resolving any issues raised with Indirect Procurement, the Coupa Helpdesk or the supplier, and ensuring the requester is up to date with any issues.
Inputting new suppliers into Velocity, resolving any issues with input and payment terms between supplier and Procurement. Finding resolution to payment issues when suppliers are not in Coupa.
Building and maintaining relationships with key suppliers, maintaining good customer service.
Receipting of POs once goods received and managing receipting with requestors on a regular basis to ensure effective closure of orders, particularly at year end.
Take responsibility over unpaid invoices and raise and follow through manual payment requests getting bypass approval for progression at Finance Director level.
Progressing Coupa orders for capital equipment, linking each individual item to IO numbers received.
Keep up to date with all Coupa software changes and WOW and roll these out to the other Coupa Team members as appropriate.
Provision of management data as required per specific spend areas in Coupa eg suppliers, stationary, company cost centres.


Representing Deo on the BPC CapEx team, attending and presenting progress updates at all CapEx discussions.
Collating requests and allocating budget working with Director and VP approval/input and feeding back to the wider Deo CapEx team once signed off by BPC CapEx team.
Prompting the team to fill in Capitalization requests in a timely manner.
Reporting to the BPC CapEx team any situations that could impact delivery deadlines.


Make sure invoices are processed in DCIW.


Create new vendors in Velocity system


Input orders through the Easybudget system and update project allocation.

Office Management

Overall maintain the working order of the office space supporting the site leader and safety leader
Manage equipment ordering (furniture, IT equipment, stationary)
Support office maintenance, cleaning and repair projects to ensure completion in timely manner

Key Requirements

Experience of using MS Office, particularly Excel (for data entry).
Good interpersonal and customer service skills.
Ability to prioritise, multi-task and demonstrate a positive attitude to change.
GCSE English and Maths (or equivalent).
SAP experience would be beneficial but is not essential