HR & Finance Administrator – Temp (potential of perm)

Hourly rate: £10.50 – £11.37 DOE

Location: Bristol (Lawrence Weston)

Working times: TBD

Hours: 37.5

Starting: ASAP

Job Purpose

Our client is looking for a HR & Finance Administrator to take responsibility for human resource (HR) administration for them, undertaking duties across a range of HR activities including recruitment and selection, data management and reporting, compliance, and general HR administration, always maintaining confidentiality. In addition, to work with the Finance Officer to support the financial functions of the organisation


Recruitment and Selection * To co-ordinate the recruitment processes across the Trust in accordance with safer recruitment legislation, including the production of job paperwork and adverts, placing adverts, and producing packs for managers to shortlist; scheduling and booking interviews and producing recruitment panel packs; requesting references and coordinating the recruitment day including participants, rooms, and equipment. * To process staff appointment documentation for successful candidates, including all pre-employment checks, offers letters and contracts of employment. * To support the induction process with the line manager so staff settle into their new role and become effective as soon as possible.

Data Management and Reporting * To ensure that electronic employee records are accurate and up to date and comply with General Data Protection Regulations. This will include responsibility for data entry, regular and ad hoc reporting, and an annual data cleansing exercise. * To carry out the organisation's workforce census annual returns. * To maintain an accurate and up-to-date single central register and right to work checks. * To keep and hold a central HR policies file, both electronic and printed, ensuring that all current organisation HR related policies and procedures are available to all staff. * To produce reports on sickness, turnover and other staff related matters as required.

Absence and Performance Management * To administer absence reporting and recording processes, ensuring that all absence is reported, recorded, and followed up in accordance with the appropriate organisation's policies and procedures. * To highlight where staff have hit triggers and refer to the appropriate managers for action. Produce letters and associated paperwork for managers to manage staff absence. * To co-ordinate the performance management process, ensuring that managers complete performance management meetings and paperwork on time. * To take responsibility for ensuring that the probation process is managed effectively.

Payroll * To complete paperwork for new starters, staff changes and leavers and ensure all transactions are authorised. * To highlight to the appropriate manager when a fixed term contract is coming to an end and ensure the correct process is followed to extend or end the contract. * To co-ordinate the process for staff taking maternity, paternity, adoption, or parental leave. * To liaise with the Finance Officer to ensure all salary transactions have been actioned appropriately and monthly staff pay is accurate and timely.

Finance * To undertake a range of financial management processes including raising orders in a timely manner, reconciling accounts, budget monitoring and cash handling. * To deal with queries and resolve issues as they arise. * To produce financial reports as required. * To liaise with staff, including budget holders, as necessary.

General Administration * To maintain an accurate and up-to-date paper and electronic filing system for personnel and financial records. * To provide administration support for learning and development including logging and tracking information relating to training, qualifications, and applications for professional development. * To attend and produce minutes / notes for meetings as required. * To provide proactive, customer service focused support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner, referring to the DFO as appropriate.


Good general education (including GCSE grade C or above in English and Maths)
Willingness to further develop skills and knowledge through staff development opportunities
Proficient use of Word, Excel, PowerPoint, and Outlook
Excellent communication and organisational skills
Excellent customer service skills
Excellent accuracy and attention to detail
Able to maintain confidentiality and deal with sensitive issues effectively
Able to remain calm and professional under pressure
Able to use initiative to deal with routine and complex matters
Able to problem solve and offer workable solutions
Able to work flexibly under pressure and to tight deadlines
Able to work flexibly to achieve daily tasks and team goals
Enhanced DBS will be required for this role as it is working within a school setting.Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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