Overview

A leading global executive search firm is looking for an EA/ Project Coordinator to support two partners within the business. This role will be based 2/3 days in the Leeds office (city centre) so offers 2 /3 days working from home.
An Executive Search EA/Project Coordinator is a complex external facing position that requires a balance between being a key point of contact between senior executives, candidates, clients and internal stakeholders, and managing a heavy administration workload. This is a structured role in so much as the search process, so would suit a structured person.
Our client is looking for an Executive Assistant who is the front face of their organisation and the heart of their customer service experience for their clients and candidates. This is a complex external facing position that requires superb organisational skills, intellect and high levels of EQ.
The Executive Assistant needs first class written skills as will be expected to create documentation and to proofread on behalf of the exec along with building great relationships with their clients and stakeholders. They require an Executive Assistant with exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential in their EA. There will be extensive client and stakeholder management, ability to get under the skin of their projects will be essential to the Executive Assistant success in this role.
Key responsibilities:
* 1:2 support for 2 partners
* Lead the project coordination and delivery of the search assignments
* Full EA support – Complex, demanding and ever changing diary management
* Stakeholder Management; develop robust working relationships with all internal and external stakeholders, both yours and those of your fee earner and the Practice
* Written work
* Preparation of candidate reports and other materials
* Preparation of presentations and pitch documentation including research packs and preparing marketing materials (Powerpoint essential, InDesign advantageous)
* Business Development
* Organising events; lunches, corporate hospitality
* Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner
* Maintaining client relationships and scheduling business development meetings for the practice with current and prospective clients
You will be an experienced EA with multiple stakeholder management experience, on behalf of your executive, or some complex client/external facing aspect to your position. Experience in a professional services environment is essential and Executive Search experience is advantageous.
Key skills:
* Must have at least 3 years exp working within a client centric environment – ideally executive search or professional services.
* Prioritise, be proactive, think ahead, anticipate problems and provide solutions
* Confident making nuanced judgements, prioritising time and effort
* Innate sense of urgency in everything you do
* Acute attention to detail ensuring work is produced accurately and of the highest possible standard
* Excellent time management skills; able to manage conflicting priorities and unforeseen change
* Thrive in a fast pace environment; have high levels of energy, tenacity and focus
* Advanced knowledge of the MS Office suite, in particular Outlook, Word, PowerPoint and to a lesser degree Excel. Experience with databases preferred
Our client is an equal opportunities employer and is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. They strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join their business and will support any requirements for reasonable adjustments