Overview

My client an exciting, growing, and super successful global agency are looking for an Executive Assistant to support consultants and associates across their busy Financial Services teams.

The EA's role is to assist the team with all their administrative needs in addition to working with the wider operations team to assist in supporting the smooth running of the London office.

Salary £33,000 – £35,000 plus great benefits

Hybird working – 3 days office and 2 days at home

Key Responsibilities:

Diary management
Scheduling client and candidate meetings
Preparing client material and candidate profiles, collating and presenting team data and market information
Creating, proof reading and checking all client facing documents (e.g., job specifications, pitch documents, research reports, CV's etc.)
Maintaining the Company Database and working with hubs in India as needed for data entry / document formatting
Demonstrates compliance with GDPR regulations
Manages the financial aspects of the billing process, including expense processing
Support the integration of new hires by coordinating induction itineraries, with input from team
Organising travel arrangements and itineraries
General administration support according to the needs of the team
Dealing with initial IT enquires and needs before directing queries to the IT helpdesk
Provide ad hoc reception cover
Answering and directing all queries received via email or telephone as needed

Key Attributes:

Bright, articulate (both oral and written) and well presented
Well organised with a calm, unflappable temperament
Excellent attention to detail
First rate organisational skills
Proactive, willing and adaptable
A good team player

Skills & Qualifications:

Proven track record in a team assistant, executive assistant or coordination role
Excellent IT skills are essential, including advanced knowledge of Word, Excel, Outlook and Power Point. Search database experience is beneficial but not essential
The successful applicant will be able to demonstrate effective prioritisation and time management skills

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy