Finning (UK) Ltd

Number of Openings:

Worker Type:

Position Overview:
The accounts payable clerks' main responsibility is the timely and accurate processing of all account's payable transactions for multiple divisions of the company. In addition to the data entry the position is required to provide excellent customer service to internal and external stakeholders as they assist with troubleshooting vendor invoice and processing issues. The clerk will be required to represent the company in an ethical and professional manner and maintain confidentiality and adhere to all policies and procedures set out by company.

Job Description:

Major Job Functions:

Data Entry (40%)
Invoice Entry – Each clerk is responsible for the accurate invoice entry for accounts that are dedicated to them. Entry processes vary depending on purchase order usage and ERP systems utilized. Candidate will be responsible to understand when each process is to be used (6 processes in total) and to ensure all invoices are entered into the correct ERP (5 ERP's)
Data entry includes validating supplier set up to ensure proper banking and address are correct.
Understanding of all policies that impact spend limits, payment terms and specific spend authorizations is required as the AP clerk is the last line of review before payment. Clerk is to flag suspect issues for review by higher level management before they proceed with invoice entry and payment.
Regular statement reviews to be conducted to ensure we have received and entered all vendor invoices timely and accurately.Troubleshooting (40%)
Investigate issues identified by vendor, through statement reviews and operational employee inquiries.
Strong problem solving and analysis to address issues such as unpaid or incorrect invoices, unreceivedpurchase orders, and pricing and quantity discrepancies
Work with departments such as fleet and transportation to ensure invoices are paid through the proper means.Customer service (20%)
Providing excellent customer service to external and internal customers to the AP department.
Given the large number of stakeholders involved in all process's, candidates are required to communicate in an efficient and professional manner. Stakeholders include procurement, operational employees, vendors, IT etc.
Services include the timely entry and resolution to invoicing issues, as well as, supporting corporateinitiatives driven in conjunction with other departments. Competencies:
Customer Focus: Being successful means continuously paying attention to customer needs and adapting as these evolve. This heightens the importance of building strong customer relationships and delivering customer centric solutions.
Cultivates Innovation: Paying attention to what customers want and need – new and improved products, services, solutions, and experiences. Taking initiative and collaborating with people who have diverse points of view. Embrace the mindset you and Finning are never done, never satisfied, never standing still.
Drives Results: Infusing the team and organizations with a sense of urgency. Creating a culture where organizational performance is always top of mind. Communicating a vision, setting priorities, developing and executing plans that achieve the desired outcome for Finning.
Courage: Being comfortable with the conflict that is inherent to be a champion of an idea or course of action. Meeting tough situations head-on to constructively resolve them. Saying what needs to be said at the right time, to the right person, in the right manner to effect change.Specific Skills:
Ability to organize personal workloads and manage time to meet specific corporate deadlines
Problem solving
Interpersonal, communication and customer service skills
Effective and efficient keyboarding and data entry skills
Ensure presentation of information is professional, timely and accurate
Ability to continue to learn and developKnowledge:
Proficiency with MS Office applications
Experience with varying internal systems as asset
Familiarity with networked office environment and ability to learn new software.
Knowledge of accounting processes and terminologyAccountability:
Perform all tasks according to policy and procedure.
Work quickly to identify, resolve or accelerate any problems with the appropriate departments
Represent the company in a professional and ethical manner and establish and maintain effective relationships with all internal and external customers
Prioritizes tasks to ensure timely and accurate completion
Complete month/quarter end responsibilities on time and accurateEducation & Experience:
Accounting or Bookkeeping diploma or equivalent
One to three years Accounts Payable experience or similar data entry office experienceWe are committed to diversity at Finning, to building and sustaining a diverse and inclusive workforce and as an equal opportunity employer we encourage applications from all qualified individuals. Finning does not discriminate against applicants based on genders, races, national and ethnic origins, religions, ages, sexual orientation, marital and family status, and/or mental or physical disabilities