Temporary – ongoing

3 days per week – Wednesday-Friday / 9am-5pm

22.5 hours per week

£10.59 per hour

Prince Personnel are working with a Telford based client to recruit for a Part time Administrator for an immediate start on a temporary basis working 3 days per week. The requirement is on an ongoing basis but is anticipated to last for at least a few months if not longer. The purpose of this role will be to provide an effective and efficient level of administrative support.

You will be responsible for:

* To provide excellent levels of clerical and administrative support including, but not exclusive to, document processing, photocopying, maintenance of filing systems, data entry, fielding telephone calls and taking messages.

* To manage and maintain an effective diary for all middle management

* To facilitate and arrange meetings for internal and external meetings, providing a full service taking in respect of detailed minutes of meetings and the monitoring of action points arising from the meetings.

* To act as first point of contact for signposting enquires to appropriate support for middle and senior management team.

* Support the monitoring of attendance, maintaining and ensuring the accuracy of records. Assist in the following up of absences, taking action where necessary to support and ensure continuous and effective implementation of the attendance policy, marking registers when requested.

* To coordinate staff sickness cover for all curriculum areas, informing covering members of staff and updating register system.

* To maintain a central record of all visits, events and visitors as well as archiving the completed paperwork.

* The production of documents and reports etc. using the full Microsoft Office applications including: Word, Excel, PowerPoint and other related packages

* Data entry, gathering/presenting numerical/statistical data to prepare reports and to monitor projects as appropriate.

* To maintain and develop systems and procedures in both paper/electronic formats to ensure they are organised and up to date – assisting in the transition to ensuring all records are digitalised.

* To ensure the quality and consistence of outgoing communications, by proofing, drafting and distributing of commutations by letter, emails or texts.

* Professionally responding and signposting of general enquires through email, letter and telephone.

* Have involvement as required in the administration/organisation of events, presentations and other activities.

* To manage a central stationary store, allocating stationary to departments on request and ordering stationary as required.

* To raise purchase orders and credit card orders using the finance system.

Skills and Experience

* Previous administration experience

* IT literate including MS Office packages

* Available for to start immediately

* Effective communication skills

* Excellent accuracy and attention to detail

* Organised and able to prioritise own workload

The application process:

We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.

About Us

Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.

Reference: SW24895