Overview
The Company
Our client are a specialist commercial office fit out contractor with a turnover exceeding £40m.
Overview
The role is to provide administrative support for the contract managers, project surveyors and others, together with being responsible for document control – we use Viewpoint (4 projects) and the ideal candidate will have some experienced in its use, however full training will be given.
The candidate should come from or have experience of a construction background (1 year) and be able to work on their own initiative. Have good communication skills both spoken and written. Have the ability to prioritise workload.
Key elements of the role are:
Setting up job files on the server and a hard copy for the site manager when a new project starts.
Put together items needed for the site set up as entered on the pre-order form held for the site.
Obtain any necessary licences/parking suspensions/notices as required.
Arrange site broadband or mobile broadband as applicable.
Maintaining the files throughout the project.
On instruction from the Contract Manager/Quantity Surveyor, type orders for suppliers/subcontractors. Email packages if requested to do so either as email attachments, dropbox or wetransfer.
Distribute drawings and documents as instructed using Viewpoint (formally 4project)
Printing drawings/programmes as required using large format printer.
Update contract documents as required including collating, filing and distribution of documents relating to Variation Orders, CVIs, RFI, Architect Instructions etc.
On behalf of Contracts Managers, deal with routine issues and communication with Site Managers, Clients, their Architects, Sub-contractors, and any other interested parties.
On completion of contracts, collate and compile, using hand over tracker document, all guarantees, user manuals, health and safety information, instructions, drawings, and other relevant documentation into a Service Manual. Chase sub-contractors as necessary to obtain hand-over documentation. Hand completed manuals to the Contract Manager for delivery to the client.
Liaise with After Sales team in agreed time frames so that they can start to produce maintenance packages in time for hand over.
Provide admin/document control support the on in sharing information for home user guide and document control using Viewpoint
At agreed intervals and after the completion of contracts, transfer computer records to Small Works and Maintenance/All Projects
General filing, scanning, and hanging of drawings to drawing racks in office and site.
If required due to urgency assist the Managing Partner’s PA in the procurement process at tendering stage, putting together and sending the electronic enquiry
