Overview
Our client, based in Northamptonshire are seeking a Legal Secretary. To be considered for the role, it is crucial that the candidate has relevant experience in a secretarial in a busy Law Firm.
Duties & Responsibilities:
* Preparation of correspondence and documents through audiotyping and word processing
* File management i.e. daily filing on clients’ matters
* File opening, closure, storage and retrieval from archive in accordance with the Firm’s procedures
* Preparation of mails and enclosures for dispatch, taking utmost care to attach the appropriate enclosures to the right correspondence.
* Diary management to include arranging and re-arranging meetings where necessary, setting reminders for key dates, chasing search results and other such reminders to promote excellent client care and ensure smooth running of files.
* Liaise with clients (both face to face and on the telephone), other solicitors, lenders and other parties as instructed by the Director.
* Provide support to other secretaries if required and requested by the Office Manager.
* Answering incoming calls in a professional manner and directing them to the relevant people, taking detailed and useful messages
* Undertaking general administrative duties
* Assisting with accounts queries, postings and billing
* Preparing, editing and formatting documents
* Some legal research for and on behalf of the Director
* Other such secretarial and administrative tasks as necessary and required by the Director and/or Office Manager
To be considered for this role, you must have:
* Excellent organisational skills, and ability to multitask.
* Impeccable time keeping and reliability.
* Impressive communication skills: verbal and written.
* Attention to detail, accuracy, and high-quality work.
* Ability to hit the ground running.
* Ability to work autonomously and as part of a Team – must be a team player
